What is Fireflies.ai? A complete guide to AI meeting notes, features, and pricing

Most meetings end the same way. Someone says they'll send a summary, nobody does, and three days later half the team has a different memory of what was actually decided. Action items get missed, context gets lost, and the next meeting starts by relitigating the last one.

Fireflies.ai fixes that. It's an AI meeting assistant that joins your calls, transcribes everything, and turns your conversations into searchable, shareable records automatically. And when you connect it to IFTTT, the notes don't just sit in Fireflies. They flow into the tools your team already uses, so action items get captured, decisions get logged, and everything stays on track after the call ends.

This guide covers what Fireflies.ai is, how it works, what it costs, and how to get the most out of it. Let's get into it.

What is Fireflies.ai?

Fireflies.ai is an AI-powered meeting assistant that automatically records, transcribes, and summarizes meetings across video conferencing platforms. Founded in 2016 and used by over 300,000 organizations worldwide, it integrates with Zoom, Google Meet, Microsoft Teams, and other platforms to capture everything that's said in a meeting without anyone having to take manual notes.

Beyond transcription, Fireflies uses AI to identify action items, pull out key topics, track sentiment, and make the full transcript searchable so you can find any moment from any past meeting in seconds. It's used by sales teams to log call notes to their CRM, by operations teams to document decisions, by recruiters to review candidate interviews, and by anyone who wants a reliable record of what was said without spending the first ten minutes of every meeting writing things down.

What is the Fireflies.ai notetaker?

The Fireflies.ai notetaker is the AI bot that joins your meetings. When you connect Fireflies to your calendar or meeting platform, the notetaker automatically joins scheduled calls as a participant, records the audio, and begins transcribing in real time. It appears in your meeting as a participant named "Fireflies.ai Notetaker" and starts capturing the conversation from the moment it joins.

After the meeting ends, Fireflies processes the recording and delivers a full transcript, an AI-generated summary, a list of action items, and a set of smart highlights pulled from the conversation. Everything is stored in your Fireflies workspace and accessible to anyone you've shared it with.

The notetaker can be configured to join all meetings automatically, only specific ones, or on demand when you invite it manually.

How does Fireflies.ai work?

Fireflies.ai works by connecting to your calendar and meeting platforms and deploying its notetaker bot to calls on your behalf. Here's what happens from start to finish:

You connect Fireflies to your Google or Outlook calendar and your video conferencing platform of choice. When a meeting is scheduled, Fireflies detects it and adds the notetaker as an invitee. The notetaker joins the call, records the audio, and transcribes in real time. After the meeting, Fireflies processes the recording and generates a full transcript with speaker identification, an AI summary covering key topics and decisions, a list of action items with assigned owners where it can detect them, and smart search so you can query any past meeting by keyword, topic, or speaker.

Is Fireflies.ai free?

Yes, Fireflies.ai has a free plan. Here's how all the plans break down:

The Free plan includes unlimited transcription for up to 800 minutes of storage, AI summaries, basic search, and integrations with major meeting platforms. It's a genuinely useful starting point for individuals and small teams.

The Pro plan starts at $10 per seat per month billed annually and adds unlimited storage, more advanced AI features, CRM integrations, and higher quality transcription.

The Business plan starts at $19 per seat per month and adds conversation intelligence, custom vocabulary, video recording, and advanced analytics.

The Enterprise plan offers custom pricing with enhanced security, compliance features, and dedicated support.

For most teams, the Pro plan covers the majority of everyday use cases. The free plan is a good way to evaluate the product before committing.

What is Fireflies.ai used for?

Fireflies.ai has a wide range of use cases across different team types:

Sales teams use it to automatically log call notes to their CRM, track deal-related conversations, and review past calls when preparing for follow-ups. No more typing up call summaries after every prospect conversation.

Operations and management teams use it to document decisions, track action items across recurring meetings, and maintain a searchable record of what was discussed and agreed to. Anyone who missed a meeting can catch up in minutes instead of asking for a manual recap.

Recruiting teams use it to transcribe candidate interviews, make them searchable, and share them with hiring managers without scheduling additional debriefs. The full conversation is on record and reviewable by anyone involved in the process.

Customer success teams use it to capture product feedback, complaints, and requests that come up in client calls, and route them to the right internal teams automatically.

And for individual professionals, Fireflies simply means never having to choose between being present in a meeting and taking notes at the same time.

What are Fireflies.ai's limitations?

Fireflies.ai is excellent at what it does, but there are trade-offs worth knowing about. Transcription accuracy varies depending on audio quality, accents, and background noise. In a clear one-on-one call it's highly accurate. In a noisy group call with heavy accents or technical jargon, you may need to review and edit.

The notetaker bot joining your calls is visible to other participants, which some people find uncomfortable. Not everyone appreciates being recorded, and in some contexts, including legal, medical, and certain client meetings, recording consent laws apply. It's worth being transparent with meeting participants that Fireflies is present.

The free plan's 800-minute storage limit fills up faster than you'd expect for active users, and the jump to the Pro plan at $10/seat/month can feel significant for teams that only need basic transcription. The AI-generated action items are useful but not always accurate, particularly for complex or nuanced discussions where context matters.

And like any tool that connects to your calendar and meeting platforms, Fireflies requires access to your Google or Outlook account, which some organizations with strict data governance policies may not be comfortable with.

How IFTTT works with Fireflies.ai

Fireflies captures what happens in your meetings. IFTTT makes sure that information gets to the right people and tools afterward, automatically. Here's what that looks like across the most useful use cases:

Route meeting summaries to your team's tools

After a meeting ends, Fireflies generates a summary and transcript. With IFTTT, that content can flow into whatever tool your team uses to track work. Send meeting summaries to a Slack channel so your team sees the key points without needing to read the full transcript. Post meeting notes to a Google Doc automatically, or log action items to a project management tool like Asana, so nothing gets lost between the meeting and the next standup.

Log meetings and keep records

For teams that want a running record of their meeting activity, IFTTT can log Fireflies meeting data to Google Sheets automatically, giving you a timestamped archive of every call without any manual export. You can also append meeting notes to a Notion database.

Explore Fireflies.ai integrations

Some of the most useful Fireflies.ai automations take your meeting outputs and route them into the tools your team already uses, so decisions get logged, action items get tracked, and nothing gets lost after the call ends.

Google Sheets to Fireflies.ai

Log your meeting data to Google Sheets automatically for a running archive of every call, decision, and action item without any manual export or data entry.

• - Log new Fireflies.ai meeting summaries to a Google Sheet automatically
• - Append action items from meetings to a tracking spreadsheet
• - Build a searchable archive of all your meetings in Google Sheets

Set up Google Sheets → Fireflies.ai

Google Drive to Fireflies.ai

Save your meeting transcripts and summaries to Google Drive automatically. Useful for teams that store documentation in Drive and want a reliable archive of every meeting without any manual export or file management.

• - Save new Fireflies.ai meeting transcripts to Google Drive automatically
• - Archive meeting summaries in a designated Drive folder for easy sharing
• - Build a searchable record of all your calls in Google Drive

Set up Google Drive → Fireflies.ai

Other AI tools on IFTTT

Fireflies.ai is one of several AI tools you can connect through IFTTT. Whether you need a general-purpose AI assistant, a writing and reasoning tool, or another meeting-focused workflow, IFTTT supports a range of AI services that work alongside or independently of Fireflies.

Fathom is a free AI meeting assistant that records, transcribes, and summarizes your Zoom, Google Meet, and Microsoft Teams meetings. Like Fireflies, it's built around capturing what happens in calls, but with a focus on instant action items and a free-forever tier that makes it accessible for individuals and small teams. Connect Fathom to IFTTT to save transcripts to Google Docs, post AI summaries to Slack, log action items to Google Sheets, create Todoist or ClickUp tasks from action items, or send meeting transcripts via Gmail automatically.

Anthropic Claude is one of the most capable AI assistants available, known for its nuanced reasoning and long-context understanding. Connect Claude to IFTTT to summarize RSS feed items by email, proofread emails before they send, generate daily end-of-work summaries, name and organize photos automatically, and build a wide range of AI-assisted personal and professional workflows.

ChatGPT is OpenAI's widely used AI assistant, available on IFTTT for content creation, social media, email, and more. Use it to post AI-generated tweets from RSS items, auto-reply to Google Business reviews, tweet Instagram photos with AI-generated captions, or craft AI posts to X from any RSS feed item.

Gemini is Google's most capable AI model, built into Gmail, Docs, Sheets, and Google Search. Where Fireflies captures meeting content, Gemini can analyze, summarize, and generate content from virtually any input. Connect Gemini to IFTTT to summarize RSS articles, generate Google Docs from meeting notes, create LinkedIn posts from articles, analyze images and post results to Discord, and much more.

Whatever AI tool fits your workflow, IFTTT connects it to the apps around it so the output goes somewhere useful automatically.

10 popular AI automations

Fireflies.ai and IFTTT: better together

Fireflies handles the listening. IFTTT handles what happens next. Together they close the gap between what gets said in a meeting and what actually gets done after it, without anyone having to manually move notes, chase action items, or write up summaries by hand.

Ready to connect Fireflies.ai to your workflow? Get started on IFTTT today, no code required.

Frequently asked questions

How do I remove Fireflies.ai from Zoom?

To remove Fireflies.ai from Zoom, you can either revoke Zoom's access from within your Fireflies account settings under Integrations, or remove the Fireflies notetaker from individual meetings by dismissing it as a participant during the call. To prevent the notetaker from joining future Zoom calls automatically, go to your Fireflies settings and disable the auto-join option for Zoom.

How do I remove Fireflies.ai from Microsoft Teams?

To remove Fireflies.ai from Microsoft Teams, go to your Fireflies account settings, navigate to Integrations, and disconnect the Microsoft Teams integration. This will stop the notetaker from joining future Teams calls. You can also remove it from individual meetings by dismissing it as a participant during the call itself.

Is Fireflies.ai safe?

Fireflies.ai uses encryption for data in transit and at rest, and stores data on secure cloud infrastructure. It is SOC 2 Type II compliant and offers data deletion options for users who want to remove their recordings and transcripts. The main consideration is consent: because Fireflies records meeting audio, participants should be aware the call is being recorded. Recording consent laws vary by jurisdiction, so it's worth checking the rules that apply to your location and the nature of your meetings before deploying Fireflies broadly.

How do I disable Fireflies.ai?

To disable Fireflies.ai, log in to your account and go to Settings. From there you can turn off auto-join to prevent the notetaker from joining future meetings automatically, disconnect specific calendar or meeting platform integrations, or delete your account entirely if you want to stop using the service. You can also disable it for specific meetings by removing the notetaker from the calendar invite or dismissing it during the call.

Can Fireflies.ai record phone calls?

Fireflies.ai is primarily designed for video conferencing platforms like Zoom, Google Meet, and Microsoft Teams rather than traditional phone calls. However, it does offer a dial-in feature on certain plans that allows you to add Fireflies to phone calls by dialing a number. Check your plan details and Fireflies documentation for the most current information on phone call recording availability.