Running a successful project management process is a goal for many teams and businesses. The excitement of achieving project milestones, delivering high-quality results, and driving organizational success through well-managed initiatives attracts many people to effective project management. However, behind the successful projects and well-executed plans, there are multitude of challenges and intricate details that need to be managed to keep a project on track and ensure it thrives.
The Challenge
Project managers and teams often face an overwhelming workload. From planning and executing tasks to managing resources and meeting deadlines, the responsibilities can quickly pile up. A key challenge in effective project management is ensuring smooth progress across all aspects of the project, which involves clear communication, staying organized, and staying on top of deadlines.
Navigating and coordinating the different parts of a project can be challenging. To achieve desired outcomes, it’s important to keep every team member aligned with the project’s objectives and maintain strong communication throughout the process. Many project managers use tools like Trello, Asana, ClickUp, Todoist, Akiflow, and Airtable to efficiently manage tasks, timelines, and team collaboration. By leveraging these tools, you can keep projects on track and ensure you’re meeting deadlines. Automating manual and tedious tasks and streamlining processes also help reduce the workload, letting you shift your main focus on strategic planning and problem-solving.
How to automate your project management with IFTTT
An IFTTT user, Juan, automates his project management with Todoist to handle three key tasks: creating new tasks, assigning tasks, and managing task communication.
When Juan creates new tasks, there are 3 aspects to it:
New task creation
Whenever he gets a new review in Google My Business, it gets added to Todoist, making it easy to never forget to respond back to customers.
New lead
If a new lead comes in from his Facebook Ad campaign, a task is automatically created in Todoist. This helps Juan stay on top of potential business opportunities.
New project
When he creates a Google Drive folder for a new project, that project is automatically added to Todoist. It can also work the other way—when he creates a new project in Todoist, a new Google Drive folder is created for all files related to that project.
-
When a new Google Drive folder is created for a project, automatically add it to Todoist
1
-
-
When a new project is created in Todoist, a Google Drive folder is automatically created
1
-
Task assignments
For task assignments, if a new task is created with a specific label designated for him, it will automatically be added to his Google Calendar.
Task communication
Whenever a new task appears in Todoist, a message is automatically sent to a specific Slack channel. This keeps the team promptly informed and coordinated without needing to manually relay information, which can possibly lead to miscommunication.
Create your own Applet to automate your project management
You can approach your task automation in different ways based on your use of our project management integrations.
1. Use a project management service as your trigger.
Connect to one of our project management services here.
2. Choose how to implement the task in the action.
You can stay informed by adding tasks to Google Calendar, email, Google Sheets, or receiving a Slack or Discord message. This applies to creating new tasks, task assignments, and task communication.
3. Publish your Applets and share it with others!
Browse popular project management Applets
Check out some of our popular Applets that are perfect for task management and organization.
-
Save new iOS reminders as a Todoist task
13.7K
-
-
Automatically create Google Calendar events for new Todoist tasks
10.2K
-
-
Put all your completed tasks in a Google Spreadsheet
5.69K
-
-
Make a new task
5.08K
-
-
Automatically add new tasks with a specific label to Evernote
403
-
-
Log completed Todoist Tasks to one Evernote note
3.07K
-
-
Create Todoist tasks from email
3.01K
-
-
Trello tasks assigned to me go into Todoist
2.94K
-
Everything works better with IFTTT
As you start automating your project management, consider how much time you spend on daily tasks such as planning, executing tasks, organizing, tracking progress, and meeting deadlines. If managing these repetitive tasks is taking more time than you'd like, IFTTT is here to help!
With IFTTT you can automate project management, communication, and social media.
What other ways can you automate your project management with IFTTT? BTW IFTTT is free to join. Join today!
