Send a Gmail message when you press the Button widget
by
About this Applet
Stay updated by receiving an email whenever a new task appears in your specified Asana project. This Applet runs automatically when a new task is added in Asana and sends you a detailed Gmail message with the task’s information. It’s perfect for keeping track of updates and ensuring nothing slips through your workflow. Customize the message to fit your tone.
If
Trigger ingredients
CreatedAt
ProjectName
TaskName
TaskNotes
DueOn
Assignee
Workspace
Tags
TaskURL
Then
Action fields
Subject
Body
Attachment URL
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Create your own Gmail and Asana workflow
Create custom workflows effortlessly by selecting triggers, queries, and actions. With IFTTT, it's simple: “If this” trigger happens, “then that” action follows. Streamline tasks and save time with automated workflows that work for you.
33 triggers, queries, and actions
New attachment
Realtime trigger
Realtime Applets run after the trigger service notifies IFTTT of a new trigger event. Since IFTTT is notified proactively of new trigger events, realtime Applets normally run within a few seconds of a trigger event occurring.
This trigger fires every time a new email with an attachment arrives in your inbox.
New conversation
Realtime trigger
Realtime Applets run after the trigger service notifies IFTTT of a new trigger event. Since IFTTT is notified proactively of new trigger events, realtime Applets normally run within a few seconds of a trigger event occurring.
This trigger fires when a conversation starts in your Gmail inbox: a message gets its first reply and a back-and-forth begins. It fires once per conversation, not on every reply.
New email
Realtime trigger
Realtime Applets run after the trigger service notifies IFTTT of a new trigger event. Since IFTTT is notified proactively of new trigger events, realtime Applets normally run within a few seconds of a trigger event occurring.
This trigger fires every time a new email arrives in your Gmail inbox.
New email matching search
Realtime trigger
Realtime Applets run after the trigger service notifies IFTTT of a new trigger event. Since IFTTT is notified proactively of new trigger events, realtime Applets normally run within a few seconds of a trigger event occurring.
This trigger fires every time an email newly matches your Gmail search, whether it just arrived or just changed to match.
New label
Polling trigger
Polling Applets run after IFTTT reaches out to the trigger service and finds a new trigger event. These trigger checks occur every hour on Free, every 15 minutes on Starter, and every 5 minutes on Pro and Pro+.
This trigger fires once every time a new label is created in your Gmail account. New labels are typically detected within an hour.
New project
Polling trigger
Polling Applets run after IFTTT reaches out to the trigger service and finds a new trigger event. These trigger checks occur every hour on Free, every 15 minutes on Starter, and every 5 minutes on Pro and Pro+.
This Trigger fires every time there is a new project added in a workspace.
New sent email
Realtime trigger
Realtime Applets run after the trigger service notifies IFTTT of a new trigger event. Since IFTTT is notified proactively of new trigger events, realtime Applets normally run within a few seconds of a trigger event occurring.
This trigger fires every time you send an email from your Gmail account, typically within a few minutes of the send. This includes emails your Applets send.
New starred email
Realtime trigger
Realtime Applets run after the trigger service notifies IFTTT of a new trigger event. Since IFTTT is notified proactively of new trigger events, realtime Applets normally run within a few seconds of a trigger event occurring.
This trigger fires the first time you star an email in your Gmail account. It checks your most recently received starred emails, so starring a much older email might not fire it.
New task assigned to you in a project
Polling trigger
Polling Applets run after IFTTT reaches out to the trigger service and finds a new trigger event. These trigger checks occur every hour on Free, every 15 minutes on Starter, and every 5 minutes on Pro and Pro+.
This Trigger fires every time there is a new task assigned to you in the specified project on Asana.
New task completed in a project
Polling trigger
Polling Applets run after IFTTT reaches out to the trigger service and finds a new trigger event. These trigger checks occur every hour on Free, every 15 minutes on Starter, and every 5 minutes on Pro and Pro+.
This Trigger fires every time there is a new completed task in a project.
New task in a project
Polling trigger
Polling Applets run after IFTTT reaches out to the trigger service and finds a new trigger event. These trigger checks occur every hour on Free, every 15 minutes on Starter, and every 5 minutes on Pro and Pro+.
This Trigger fires every time there is a new task in the project you specify.
Tag added to task
Polling trigger
Polling Applets run after IFTTT reaches out to the trigger service and finds a new trigger event. These trigger checks occur every hour on Free, every 15 minutes on Starter, and every 5 minutes on Pro and Pro+.
This Trigger fires every time a tag is added to a task in a project.
Find email
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns the most recent emails matching your Gmail search, newest first.
Get attachment by filename
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns an attachment from a specific Gmail message, located by its filename, as links to a temporary copy of the file that IFTTT hosts and removes automatically, along with the attachment's details.
Get conversation
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns the messages in a Gmail conversation, looked up by its thread id: one result per message, oldest first, each carrying the message's full content alongside the conversation's participants and message count.
History of project
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns a list of every time there was a new project added in a workspace.
History of task assigned to you in a project
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns a list of every time there was a new task assigned to you in the specified project on Asana.
History of task completed in a project
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns a list of every time there was a new completed task in a project.
History of task in a project
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns a list of every time there was a new task in the project you specified.
Add label to email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will add the label you choose to a specific email message in your Gmail account.
Archive email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will archive a specific email message, removing it from your inbox without deleting it. The message remains in All Mail and stays searchable.
Create a draft
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will save a new email as a draft in your Gmail account without sending it. The draft waits in your Drafts folder until you open Gmail and send it yourself.
Create a draft reply
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will save a draft reply to a specific email in your Gmail account, kept in the original conversation. The draft waits in your Drafts folder until you send it yourself.
Create label
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will create a new label in your Gmail account.
Create project
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This Action will create a new project in the specified workspace.
Create task
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This Action will create a new task for the specified project.
Delete email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will move a specific email message to Trash in your Gmail account. Messages in Trash can be recovered until Gmail permanently removes them.
Forward email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will forward an email from your Gmail account, attachments included, to the recipient you specify.
Remove label from conversation
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will remove a label from a Gmail conversation, removing it from every message in the conversation at the time the action runs. Messages added to the conversation later are not affected.
Remove label from email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will remove the label you choose from a specific email message in your Gmail account. The message keeps its other labels and stays in your mailbox.
Reply to email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will send a reply to a specific email in your Gmail account, kept in the original conversation. The reply goes to whoever sent the original message.
Add label to email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will add the label you choose to a specific email message in your Gmail account.
Archive email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will archive a specific email message, removing it from your inbox without deleting it. The message remains in All Mail and stays searchable.
Create a draft
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will save a new email as a draft in your Gmail account without sending it. The draft waits in your Drafts folder until you open Gmail and send it yourself.
Create a draft reply
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will save a draft reply to a specific email in your Gmail account, kept in the original conversation. The draft waits in your Drafts folder until you send it yourself.
Create label
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will create a new label in your Gmail account.
Create project
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This Action will create a new project in the specified workspace.
Create task
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This Action will create a new task for the specified project.
Delete email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will move a specific email message to Trash in your Gmail account. Messages in Trash can be recovered until Gmail permanently removes them.
Find email
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns the most recent emails matching your Gmail search, newest first.
Forward email
Action
An action is the task your Applet carries out after the trigger occurs. It defines what happens as the result of your automation and completes the workflow.
This action will forward an email from your Gmail account, attachments included, to the recipient you specify.
Get attachment by filename
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns an attachment from a specific Gmail message, located by its filename, as links to a temporary copy of the file that IFTTT hosts and removes automatically, along with the attachment's details.
Get conversation
Query
A query lets your Applet retrieve extra data that isn't included in the trigger, so that your automation can include more complete or useful information.
This query returns the messages in a Gmail conversation, looked up by its thread id: one result per message, oldest first, each carrying the message's full content alongside the conversation's participants and message count.
Build an automation in seconds!
If
Select a trigger the automation will use
New attachment
New conversation
New email
New email matching search
New label
New project
New sent email
New starred email
New task assigned to you in a project
New task completed in a project
New task in a project
Tag added to task
Then
Select an action the automation will perform
Add label to email
Archive email
Create a draft
Create a draft reply
Create label
Create project
Create task
Delete email
Forward email
Remove label from conversation
Remove label from email
Reply to email
Send an email
Send yourself an email
You can add delays, queries, and more actions in the chat.
More on Gmail and Asana
About Gmail
Gmail and IFTTT connect your inbox to 1000+ other apps and devices to automate routine email management tasks. Keep your inbox organized, ensure timely follow-up with custom reminders, keep teams informed for urgent messages, or even change your lights if a specific email comes in. Spend less time managing your email with easy-to-use automations.
The use of information received from Google Workspace scopes will adhere to the Google User Data Policy, including the Limited Use requirements.
About Asana
Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish — and get great results.