Balancing business and personal priorities isn’t easy, especially when your life is spread across dozens of apps and platforms. But for one IFTTTer, automation has become the glue that holds it all together. With over 85 Applets running behind the scenes, they’ve built a system that keeps their work, ideas, tasks, and social presence seamlessly connected.

IFTTT connects to over 1000 digital services and apps. From productivity tools and calendars to social media and smart devices, it makes it easy to build Applets which are custom automations that run on their own. For this user, IFTTT isn’t just a convenience; it’s the foundation of a streamlined workflow that powers both business efficiency and personal organization.

Juggling the digital day-to-day

Throughout the day, their schedule is packed with shifting priorities. Between managing business operations and staying on top of personal to-dos, there’s a constant stream of tasks, notifications, and ideas coming from all directions.

Their core toolkit includes Todoist, Google Calendar, and Google Tasks, alongside a rotating mix of note-taking apps, RSS feeds, and social media platforms. Automation helps reduce friction between tools and keeps everything flowing smoothly with streamlined workflows.

Building their main workflow core

At the core of their setup is a system of Applets that keeps everything connected. They use Todoist as their primary task manager for both personal and work-related to-dos. By managing everything in one place, it's easy to stay organized and maintain a clear overview of their responsibilities.

To streamline how tasks enter Todoist, they use several automations. For instance, when a new task is added to Google Tasks, which they mainly use for work, it automatically creates a corresponding task in Todoist. This keeps everything consolidated and easy to track from a single dashboard.

Similarly, when a new Google Calendar event is added, it automatically generates a related task in Todoist. Since their calendar includes both personal and professional events, this ensures every appointment or meeting shows up on their to-do list, so nothing gets missed.

You can learn more about the best task management tools in this blog, and how to incorporate automation into them.

In addition to task management, they rely on Evernote as their main note-taking hub. Any new idea, meeting note, or clipped webpage is automatically saved and tagged using IFTTT.

Whether they’re on their phone or laptop, they can jot down thoughts using the Note widget, and it’s instantly added to Evernote for safekeeping.

1. They also use Applets that bring Buffer into the mix, helping them schedule and publish posts across platforms like X (Twitter), YouTube, and Facebook. This streamlines their content strategy, allowing them to plan ahead and stay consistent, without needing to post manually.

Looking for an extensive guide to automating your social media? We’ve got one right here.

Automated content from RSS feeds

They like to stay updated with the latest news and trends, and RSS Feed integrations help make that effortless. Using IFTTT, new articles from selected RSS feeds are automatically saved, tagged, or even shared across social platforms. Whether it's tech blogs, industry updates, or breaking news, everything flows into their system without manual checks.

For example, they have a Weebly site that automatically pulls in new posts from an RSS feed and publishes them directly, eliminating the need to update it manually.

Want to build your own RSS automation setup? Check out our blog on how to use RSS feeds.

Bringing AI into the workflow

IFTTT’s AI features have taken their workflows to the next level. Instead of switching between tools, they use Applets that add smart automation steps, like summarizing, drafting, or generating content, right into their existing flows.

Every time a new meeting note is saved, it’s automatically summarized, with action items and key takeaways extracted. The summary is then sent to their inbox, keeping them organized without needing to revisit raw notes.

With dedicated AI Assistants designed for platforms like Facebook, Twitter, YouTube, and LinkedIn, their social posts are optimized automatically, making sure each one lands the right way, in the right format, every time. It’s a simple but powerful way to make their setup more efficient, and a lot smarter too.

For instance, when they post something on Instagram, that content is transformed into a Twitter-friendly version, adhering to character limits, formatting rules, and best practices, and logged into a Google Spreadsheet for tracking.

You can check out our blog here on how to use our AI tools and how you can incorporate them into your workflow.

Keep exploring

These Applets are just a handful of the 85+ running in this IFTTTer’s setup and only a small sample of the thousands available on IFTTT. Whether you're looking to simplify your to-do list, streamline your content strategy, or organize your notes, there’s an Applet waiting for you.