Managing a successful freelance tutoring business involves more than just teaching sessions. The excitement of helping students reach their academic goals, delivering high-quality lessons, and sharing knowledge in creative, impactful ways draws many people into freelance tutoring. However, behind the scenes, there are a multitude of tasks and details to manage that keep your tutoring business running smoothly, from lesson planning to managing communication.
The Challenge
Freelance tutors often face an overwhelming workload. From scheduling sessions, preparing lesson materials, to tracking student progress, the responsibilities can quickly pile up. A key challenge for tutors is ensuring a smooth workflow, staying organized, and maintaining timely communication with both the students and parents.
To manage these various responsibilities, many tutors frequently use tools like Google Calendar, Evernote, Todoist, Notion.so, and Google Sheets. These tools assist with scheduling, organizing and preparing lesson materials, tracking student progress, helping tutors stay on top of daily tasks, and maintaining clear communication. However, managing multiple tools and repetitive tasks manually can pull focus away from what matters most: teaching. By automating these tasks, you can streamline your workflow and shift your focus to lesson preparation and student engagement.
How to automate your tutoring business with IFTTT
An IFTTT user, Miranda, automates her tutoring business in two ways:
After an event ends in Google Calendar, the details of the completed lesson are automatically logged into a Google Spreadsheet. This streamlines record-keeping, provides a clear overview of each lesson history, and simplifies tracking.
An hour before a new event starts in her Google Calendar, an automatic email is sent to her students via Gmail to remind them about the upcoming lesson. This ensures that students receive timely reminders to reduce tardiness or no-shows.
Tripp walks us through how to automate your tutoring business here.
Now, we’ll show you how to create your own Applets to address similar needs.
Create your own Applet(s) to automate your tutoring business
Step 1: Use Google Calendar as your trigger
Connect to Google Calendar here.
Step 2: Using Google Calendar as your trigger
Choose from any triggers like: “Any event starts” or “Any event ends.”
Step 3: Choosing your action
Depending on how you want to receive information from your calendar, options include Google Sheets, Google Docs, email, and even communication channels like Slack and Telegram.
Step 4: Publish your Applets and share it with others!
Connect these ready-made Applets
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Sync new events added from an iOS Calendar to your GCal
1.29K
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Get a notification ~15 minutes before your next GCal event starts
5.26K
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Sync new events added from a Google Calendar to your iOS Calendar
3.08K
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Create Google Calendar events when you add a new reminder on your iPhone
3.76K
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Transfer Calendar Events to Todoist
596
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Add new ClickUp tasks to a Google Sheets spreadsheet
6
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Track work hours in a Google Spreadsheet
4.19K
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Add new Google Calendar events to Notion and then post to Slack
1
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Everything works better with IFTTT
As you start automating your freelance tutoring business, think about how much time you spend on daily tasks like scheduling lessons, sending reminders, and tracking student progress. If keeping up with trends, cross-posting, and other repetitive tasks are taking more time than you'd like, IFTTT is here to help!
With IFTTT you can automate project management, communication, and social media.
What other ways can you automate your tutoring business with IFTTT? BTW IFTTT is free to join. Join today!
